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User Roles, Groups & Permissions
User Roles, Groups & Permissions

Learn how to manage app users in your Frontly app

Patrick avatar
Written by Patrick
Updated over a week ago

This article ties in with a few other Frontly articles relating to User Management.

We encourage you to carefully consider and review the options in each of these settings before finalizing your set-up.

User Spreadsheet
Custom User Fields
User Profile

User Roles within Frontly

In the context of Frontly as a no-code app builder, there are three types of User Roles in the platform you should be aware of.


Owner

Owner roles have no limits. They can access the app editor, make changes, edit/delete pages and even edit or remove users. Other individuals besides the principal account creator can be an Owner as well, but be very careful about who you assign these permissions to.


Admin

Admins are assigned by Owners and have access to all apps by default, or only the specific 'Enabled Apps' for them. They cannot delete apps and do not have the ability to delete or edit Owners.


User

Users are an end-user of a Frontly app who are configured by an Owner or Admin, or have created an account on their own through its login page. These individuals can log in, view content and interact with the app as intended by the app creators.


User Role Breakdown

User

Admin

Owner

Has login access to Frontly app editor

Can customize apps


(set by Owner)

Can create apps

(set by Owner)

Can delete apps

Can create / delete users


(Admin level or lower)

Can edit user fields


(Admin level or lower)

Has login access to Frontly app

Can view pages


User Groups For Custom Permissions

To provide more controlled access to certain parts of your app, you can set up User Groups, which can be used to compartmentalize your users and for setting custom page-level and even block-level permissions.


Scenario

You want Teachers to access the Attendance page, but you only want your Students to see your Classes page.

To do this, you can set two user groups: Teachers and Students:

Note: You can also determine a User Group's Default Page which automatically sends them to that specific page upon login.

Once you've created User Groups, you can go to a specific user and set their User Group by selecting it from the User Group dropdown:

Then, on a specific Page, in the 'Access' settings of the Page Settings, you can adjust the page permissions by clicking on this option:

In the permissions window, you will see each User Group you created, with a simple on/off switch to determine who has access to this page:

The same settings can also be applied on a Block-level to create a more granular rule set where specific user groups can view only specific Blocks.


Hidden Filters for User Groups

Setting up user groups and display permissions for them can be a straightforward process in regulating what your users can see at the page and block level, but there is another layer deeper you can reach at the data level through the use of hidden filters. Hidden filters do not have to be used exclusively with user groups, but it is one of many dynamic variable options that allow you to control what your users see within a supported block.

Using the same example above, you may be a situation where you have a single Table made up of resources for Students and Teachers. You also want to make sure one group will not have visibility into the other group's resources. By indicating as a field in your spreadsheets which user groups these resources are intended to be seen by, you can then use a hidden filter in combination with the user group dynamic variable, {{user.user_groups}}, to ensure you achieve this outcome.

Click here for more information on Hidden Filters

Click here for more information on Dynamic Variables


Setting The Default User Group For New Signups

Do you need new users to be automatically added to a specific User Group when they sign up? You can set this with the Default User Group setting:

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